Smart Meeting Room Management System Based on Real-Time Occupancy

Abstract

This paper proposes the creation of a smart meeting room through the incorporation of a PIR sensor and an AWS IoT button that allows the booking system to reflect a more precise availability of meeting rooms according to the actual occupancy status. The Internet of Things (IoT) devices are controlled using a Wi-Fi module that allows them to connect to the REST web service and to integrate with the open source Meeting Room Booking System (MRBS). In order to evaluate the system a storyboard evaluation was conducted with 47 participants. All participants filled out the User Experience Questionnaires (UEQ), described the product using three words and expressed their opinion through open comments. Finally, 19 participants took part in a real-life simulation of the smart meeting room and evaluated the system using the UEQ questionnaire. Based on the positive acceptance reflected in the evaluations, results show that the proposed system is considered very attractive and useful by the participants.